In an effort to provide greater transparency into how Life Sciences companies provide drug samples to healthcare practitioners (HCPs), Section 6004 was included in the Affordable Care Act (ACA) when it was enacted in 2010. Starting on April 1st, 2012, and on April 1st of each year thereafter, it mandates that manufacturers and authorized distributors of record (ADRs) of drugs annually report to the Secretary of the Department of Health and Human Services (HHS) the identity and quantity of drug samples that were requested and distributed to HCPs.
To facilitate the collection of this data, the HHS Secretary directed the Food and Drug Administration (FDA) to issue guidance on the data to be submitted and design and oversee a system for its collection and management. The FDA created a sophisticated XML format for data submission and leveraged the Electronic Submissions Gateway (ESG) to provide the means through which manufacturers and ADRs submit this data. Manufacturers and ADRs report on the name, address, professional designation, and signature of the HCP who requested the sample(s) and of the individual who requested or accepted delivery of the sample(s) on behalf of the HCP. Manufacturers and ADRs must register with the ESG, collect data related to samples distributions for the entire calendar year, format the data according to FDA requirements, and submit the report by the following April 1st.
For more information on Section 6004 of the ACA and the FDA ESG, visit the FDA website: https://www.fda.gov/Drugs/GuidanceComplianceRegulatoryInformation/ucm292040.htm.
To reduce the complexity of complying with these regulations, MedPro Systems® and Porzio Life Sciences have partnered to create Porzio AggregateSpendID® (PASID), the leading end-to-end Aggregate Spend Solution solution. PASID enables customers to identify, collect, and review HCP samples transactions, as well as spend data, and integrate samples and expenditures from multiple sources and third parties. Samples transaction data is collected into a central data repository and matched in real-time against the over 21M-record HCP MedProID® database for accuracy. Customers can then generate reports that satisfy the requirements of the Sunshine Act / Open Payments Program, the Food and Drug Administration’s samples reporting regulations, and State and Local Aggregate Spend regulations.